Every Delegate. Every Transfer. Every Detail Connected.
Seamless travel and logistics for groups, conferences and incentives
From venue research and room blocks to airport transfers, delegate itineraries and incentive experiences, we coordinate the travel around your event.
Introduction
Group travel works best when one plan connects everything
Conferences, meetings, incentives and private groups create a long list of moving parts. MAP Travel Solutions brings those parts together through clear planning, trusted suppliers and one coordinated point of contact.
We support intimate leadership retreats, large delegate movements, company incentives, association events and private groups travelling within Southern Africa or internationally.
Conference & event services
Logistics handled from brief to reconciliation
- Destination and venue research
- Conference hotel sourcing and accommodation blocks
- Delegate flights and individual itinerary coordination
- Airport meet-and-greet, shuttles, coaches and local transfers
- Meeting package, catering and audio-visual supplier liaison
- Registration information and traveller communication support
- Excursions, team-building and hosted social programmes
- On-site travel and logistics coordination
- Post-event reconciliation and supplier documentation
Incentive travel
Reward performance with an experience people remember
Incentive travel should feel distinctive, well paced and effortless for the guest. We design programmes that balance recognition, connection and discovery - from executive escapes and safari stays to coastal retreats, cultural experiences and international rewards.
- Destination concepts
- Premium accommodation
- Private transport
- Curated dining
- Signature experiences
- Branded touches
- Host and guest support
Group travel
One itinerary, many individual needs
We coordinate practical group arrangements without losing sight of the individual traveller. Rooming lists, varied arrival times, dietary requirements, luggage, accessibility and special requests can be captured early and managed through one clear plan.
Corporate teams · Associations · Educational and special-interest groups · Sports and cultural groups · Family and celebration groups
Process
Our group planning framework
- 01
Brief
Purpose, destination, dates, delegate profile, budget and decision process.
- 02
Source
Suitable venues, accommodation, transport and experiences.
- 03
Map
One master travel and logistics plan with clear responsibilities and deadlines.
- 04
Deliver
Confirmations, traveller communication, supplier coordination and on-the-ground support.
Close. Final reconciliation, feedback and recommendations for future programmes.
FAQ
Planning questions, answered
Let us manage the movement behind the moment
Share your event or group brief and we will map the accommodation, transport and travel around it.